Charles Town, WV

Accounts Payable Specialist



Provides support to the Chief Financial Officer and Financial Accounting Manager in a variety of duties in the accounts payable functions.


Reports To: Financial Accounting Manager
FLSA Status: Non-Exempt
Administrative and Financial Functions
Preparation of expense checks and general ledger entries for all invoice payments.  To include data entry of general ledger coding, and approval process in AVID Ascend software (accounts payable software) for Bank and Holding Company.
Maintenance of paid invoice filing system on a current basis.
Maintenance of files for Finance’ contracts utilizing vendor tracking software.
Preparation and filing West Virginia, Maryland and Virginia Purchaser’s Use Tax Returns and West Virginia, Maryland and Virginia Sales Tax Returns.
Obtaining and maintaining records for direct deposits and ACH processing.
Annual 1099 reporting including reconciliation to affected general ledger accounts.
Verify general ledger and branch selections on company credit card expense reports and posting/processing of general ledger entries
Maintaining the AVID Ascend prepaid module and monthly posting of prepaid entries for bank and holding company.
Handling all W-9 requests to vendors before payments are processed.
Reconciliation of company credit card clearing expense account.
Maintaining Worker’s Compensation documentation.
Performing stop payments on checks that need to be reissued due to fraud or loss.
Provide training to internal employees on Avid Ascend software as needed. 
Research of outstanding invoices and late payments. 
Other accounts payable, finance area, and special projects as needed.  
Client Service
Ability to interact (in person, phone, and electronic communication) with the public well and to deal effectively with their questions or problems.
Knows the bank’s products and services thoroughly and seeks out opportunities to explain, promote, or sell products/services.    
Continuously demonstrates a helpful, friendly attitude and is committed to providing excellent client service. 
Ability to establish and maintain effective working relationships with co-workers, employees, and officials in other departments. 
Maintains neat and orderly work area and ensures that all negotiable and confidential records (physical and digital) are properly secured at all times. 
Understands role in case of disaster or robbery, whether victim or bystander, and knows proper post-robbery procedures.
Professional appearance that evokes the client’s trust.
Adheres to all bank policies and procedures and to internal controls and system access restrictions.
Self Development:  pursues additional education or training to remain current, improve knowledge and diversity skills.
Client confidentiality:  never reveals or divulge client information to anyone outside of the Bank.
Versatility:  Ability to multi-task under pressure in a fast paced environment.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  
Associates Degree in Accounting or at least 2-3 years of accounts payable/ accounting related experience.  
Position requires a person with a pleasant and professional personality who works with a high degree of accuracy, pays attention to detail, has the ability to solve problems, has good organizational skills, takes initiative or seeks out responsibilities and excellent customer service skills. 
Working knowledge of AVID Ascend software.
Ability to adhere to BCT’s Core Values:  Integrity, Teamwork, Growth, Customer Commitment, Community Focus.
Ability to work efficiently and accurately in an atmosphere of frequent interruption.
Ability to understand and carry out oral or written instructions and to request clarification when needed. 
Must have skills in operating a computer, adding machine, typewriter and other standard office equipment.
Ability to read and interpret documents such as insurance documents, contracts, reporting instructions, policy and procedure manuals, safety rules and operating and maintenance instructions.  
Ability to speak in a clear and understandable manner and to write legibly.  
Ability to answer telephones and greet the public in a friendly and courteous manner.
Ability to apply common sense in understanding and carrying out instructions furnished in written, oral, or diagram form. 
Ability to attend any internal or external training courses deemed necessary for continuing education in the respective field.
BCT is a 100% smoke-free workplace.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, stand and walk; use hands to finger, handle, or feel; reach with hands and arms; and talk and hear.  The employee may regularly lift and/or move up to 10 pounds; may frequently lift and/or move up to 25 pounds; and occasionally lift and/or move up to 50 pounds.
This job description is not designed to cover or contain a comprehensive listing of all duties/responsibilities that are required of position.  Duties/responsibilities may change or be assigned at any time with or without notice.
BCT is an Equal Opportunity/Affirmative Action Employer
BCT supports a workforce of diversity, equity, inclusion, and accessibility.